Project Coordinator - Construction / Hardscape

Overview Join our dynamic construction team as a Construction Office Assistant / Project Coordinator! In this vital role, you will be the backbone of our project operations, ensuring smooth communication, efficient office management, and seamless coordination across multiple construction projects. Your energetic approach and organizational prowess will help keep projects on track and clients satisfied. This paid position offers a fantastic opportunity to develop your skills in a fast-paced, growth-oriented environment while supporting the successful execution of construction initiatives. Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Coordinate project schedules by managing calendars and deadlines using Microsoft Office and Google Workspace tools
• Assist with office management tasks such as filing, data entry, proofreading documents, and maintaining organized project files
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Facilitate communication between project teams, clients, vendors, and contractors to ensure timely information flow
• Provide customer support by addressing inquiries promptly and professionally, ensuring excellent service at all times
• Perform clerical duties including typing reports, preparing correspondence, managing office supplies, and supporting personal assistant tasks as needed

Requirements

• Proven office management or administrative experience in a construction or related industry
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with QuickBooks accounting software is highly desirable
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Bilingual abilities are a plus to support diverse team c...