Assistant Project Manager – Landscaping

Assistant Project Manager Landscaping

Department: Landscape Construction

Type: Full-Time | Field & Office

Career Path: APM Project Manager

Position Summary

We are seeking a detail-oriented Assistant Project Manager to support the planning, coordination, and execution of residential landscape construction projects. This role is split between office-based project administration and active field support roughly equal parts making it ideal for someone who thrives on both systems and job sites.

Working directly under an experienced Project Manager, the APM will own critical administrative functions including scheduling, documentation, invoicing, and subcontractor coordination, while also spending meaningful time in the field ensuring crews, materials, and timelines stay on track. This position is structured as an intentional development path into a full Project Manager role within 1824 months.

Key Responsibilities

Project Administration & Coordination

• Manage project schedules, work packets, and documentation from job sold through close-out
• Create and maintain Gantt charts in collaboration with the Project Manager
• Draft and send purchase orders, change orders, and subcontractor confirmations
• Prepare and send project invoices at key milestones (pre-construction, progress, and final)
• Manage work orders and dispatch in project management software (Aspire)
• Coordinate material deliveries and logistics for materials not delivered directly to site
• Track labor hours, quantities, and production rates against project estimates
• Maintain accurate project files, photo documentation, and daily logs
• Support AR follow-up and escalate overdue accounts to Finance per company process
• Update calendars, schedule meetings, and keep all stakeholders informed of dates and changes

Field Support & Project Oversight

• Spend approximately half of work time in the field supporting active project sites
• Assist Project Manager...