Landscaping Administrative Assistant- Install

Job Overview

We are seeking a dynamic and detail-oriented Landscaping Administrative Assistant- Install to join our vibrant team! In this role, you will be the backbone of our installation projects, ensuring smooth communication, efficient scheduling, and precise administrative support. Your proactive approach and organizational skills will help us deliver exceptional landscaping services while maintaining a positive experience for clients and team members alike. This paid position offers an exciting opportunity to be part of a thriving outdoor solutions company dedicated to transforming landscapes with professionalism and enthusiasm. You will provide administrative, bookkeeping support, and streamlines the company’s financing recordkeeping for Landscaping Installation Department.

Responsibilities

· Manage all communication relating to invoices and incoming billing.

· Maintain accurate records pertaining to payments, billings, and account statuses.

· Organize invoices and begin the collection process for client accounts with past-due balances.

· Research and resolve account discrepancies.

· Generate Accounts Receivable reports and statements.

· Work collaboratively with accounting to ensure accuracy of financial records.

· Works with Accounts Payable to balance company financial records.

· Process and track any unique billing situations that fall outside of regular operations (Job Costing).

· Collaborator between the Sales Team, Production Manages, Clients and Accounting Team.

· Coordinates the administrative services of all installation projects.

· Enter and manage customer information within the company databases.

· Ability to work in various General Contractor pay applications to submit and receive payments.

Knowledge and Skills

· Written and verbal communication skills.

· Knowledge of bookkeeping, accounts payable, and accounts receivable.

· Organizational and time management skills; including ability to prioritize daily task...