AIA Billing Specialist & Division Coordinator - Landscape Construction

AIA Billing Specialist & Division Coordinator – Landscape Construction

Location

American Fork, Utah Job Type: Full-Time

About MD Property Services

MD Property Services is one of Utah’s leading landscape contractors, providing commercial and residential landscape installation, maintenance, irrigation, enhancements, and snow removal services. We are committed to delivering exceptional workmanship, building strong relationships, and creating opportunities for our employees to grow and succeed.

We are looking for a highly organized and detail-oriented Division Coordinator & AIA Billing Specialist to support our Landscape Construction Division. This role plays a critical part in keeping projects organized, billing accurate, and information flowing between the field, project managers, customers, and accounting team.

Position Summary

The Division Coordinator & AIA Billing Specialist is responsible for project billing, contract administration, project financial coordination, and administrative support for the Landscape Construction Division. This position works closely with project managers and operations leaders to ensure projects are billed accurately and on time, costs are tracked properly, project documentation is maintained, and administrative processes run smoothly.

The ideal candidate is highly organized, comfortable managing multiple priorities, proactive in following up on outstanding items, and capable of working effectively with both office and field personnel.

Key Responsibilities

AIA Billing & Contract Administration

• Prepare, submit, and track AIA pay applications and progress billings.
• Review contracts for billing requirements, schedule of values (SOV), retention terms, and billing schedules.
• Prepare and submit customer invoices according to contract requirements and billing deadlines.
• Track retention balances and billing status throughout the life of each project.
• Manage billing through customer a...